Trust Policy Documents

Icklesham Trust Committee Conditions of Hire

Thank you for choosing to hire Icklesham Memorial Hall. By booking you agree to the
following terms and conditions of use.

Supervision During the period of hire the hirer is responsible for the premises, both fabric and contents, and for the behaviour of those using the premises. This includes ensuring that the car park is used safely and does not cause obstruction to the adjoining roads.  

Capacity and Hours The number of people using the hall must not exceed  100. Open hours are 9am to 10.45pm weekdays and 9am to 11.45pm weekends. 

Bookings must be made through the Booking Secretary at info@ickleshamhall.co.uk And payment must be made at time of the booking. Refunds on cancellations are up to one week prior to booking at the discretion of the Icklesham Trust Committee (ITC). Cancellation less than one week in advance will not be refunded.

Loss or damage The hirer is responsible for any damage to the fabric or contents of the premises during the hire and will be required to pay for making good any loss or damage. All damage must be reported. The ITC is not liable for any personal property or equipment brought to the hall. In the event of the hall or any part of it being rendered unsuitable for the use for which it has been hired the ITC shall not be liable for any damage or loss.

Unlawful Use The hirer shall not use or allow the use of any unlawful activity. The hirer shall not bring items on to the premises that may endanger the hall or its equipment, including flammable items. 

Insurance The ITC has public liability insurance in place but this does not cover some sporting or play equipment. Please contact the Booking Secretary if in doubt. Commercial hirers should ensure their own insurance.

Storage Clubs may store items on the premises by prior arrangement with the ITC. These are stored at the owners risk and may not include any hazardous or highly flammable items.

Alcohol The hirer shall be responsible for obtaining and displaying a Temporary Events Notice from Rother District Council if they wish to sell alcohol on the premises. Alcohol is permitted on the premises provided it is not offered for sale.

Performing Licences. The ITC holds Performing Rights Society and Phonographic Performance Limited Licences for music.

Smoking is illegal on the premises. Vaping and e-cigarettes are not permitted.

Opening and Closing the Hall The Booking Secretary will provide the key code for opening and closing the hall. You must ensure the hall is locked up after use and the key returned to the safe. Failure to return key to key safe will incur a charge for a new key. ITC Members have the right to enter the Hall at any time for inspection purposes. 

Local Elections The ITC reserves the right to cancel a hiring in the event of the Hall being required to be used as a Polling Station. The hire fee will be refunded.

Kitchen Use of the kitchen is included with all hiring. Children are not permitted to enter the kitchen unless adequately supervised. All equipment and utensils must be left clean. This includes oven and hob. The Trust retains the right to charge for any extra cleaning required.

Fire Precautions Fire exits must be kept clear during the hire and emergency lights kept on to ensure safe exits. The fire brigade must be called in the event of fire. The hirer shall ensure that at least 2 adults are familiar with the location of the fire exits, fire safety equipment and first aid equipment. Naked flames and fireworks are not permitted in the Hall or the outside areas. 

First Aid At least 2 adults must be familiar with the location of the First Aid Equipment in the kitchen. Accidents must be recorded in the Accident Book located next to the First Aid Kit. 

Cleaning and Rubbish Hirers must take all of their rubbish away with them at the end of the hire. The Hall, kitchen and toilets must be left tidy and clean at the end of the hire. Cleaning equipment is provided. 

Disabled Access The Hall is accessible for wheelchairs but please note that there is no disabled access on to the stage. 

Registered Charity No 305266